Dissertations (Masters)

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Browsing Dissertations (Masters) by Subject "Annual Procurement Plan"

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    Assessing the compliance on public procurement act no.7 of 2011 and it’s regulations on road construction projects in Tanzania Local Government Authorities (TLGAs): A case of selected LGAS in Dodoma region
    (Mzumbe University, 2016) Matembo, Fridolin
    The aim of this study was to assess the compliance on PPA of 2011 and its regulations on Road Construction Projects in Tanzania Local Government Authorities (TLGAs): The case of selected LGAs in Dodoma Region. Specifically, the study focused on; examining the compliance on signing contract documents after funds commitment and approval by Tender board, determining the compliance on achievement of value for money and identifying the major challenges facing LGAs on compliance with PPA of 2011 on road construction projects at Kongwa DC, Chamwino DC and Dodoma MC. The study adopted cross sectional survey design, whereby the data from three LGAs in Dodoma region were collected through Interview, Questionnaires and documentary review. The respondents were purposively and randomly selected, finally data were analysed through both qualitative and quantitative approach. The findings revealed that: The Dodoma LGAs have achieved to a great extent by ensuring that all contracts related to road construction were signed after funds commitment and approval by Tender board, the relationship between compliance on time, cost and quality of road works has rated as insignificant for almost to all Districts; this meant that, most of the implemented contracts were of late completion, above estimated budget and below stipulated standards. Unfamiliarity with laws and regulations, lack and poor use of technical expertise for preparation of procurement proceedings especially in designing stage, unstable flow of funds and lack of enough competent and committed contractors and suppliers for road construction materials were revealed as major challenges that faced the PPA No. 7 of 2011 and its regulations on implementation of roads construction projects in Dodoma LGAs. Finally, the researcher concluded and recommended that the best initiatives for improving compliance to PPA and its regulations towards procurement performance on road construction projects are; frequent seminars and workshops, promoting own source collections so as to cover funds gap, emphasizing the collective responsibility within and outside the organization during preparation of BOQ and specifications.
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    Assessment on the effect of electronic procurement on supply chain performance in Tanzania: Bakhresa Group Ltd
    (Mzumbe University, 2019) Mayunga, Josephine Alfred
    This researcher intended to assess the effect of electronic procurement on supply chain performance in Tanzania. Specific coverage of this study was intended: to analyze influence of electronic tendering on Supply Chain (SC) performance, to examine influence of e-informing on SC performance, and to estimate contribution of e-payment on SC performance. Investigation was conducted at Bakhressa Group Ltd located in Dar es Salaam region. From the population of 193 a sample of 130 respondents was obtained. The methods of data collection were documentary, questionnaire interviews, and observation the selection techniques of the respondents were purposive sampling and simple random sampling. This study involved mixed strategies which were qualitative and quantitative analysis. From the findings it was observed that e-tendering is positively and significantly influencing Supply Chain performance. Furthermore, the researcher noted that e-informing is also positively and significantly influencing supply Chain performance, likewise, e-payment is contributing positively to Supply Chain performance in Tanzania. On the basis of the above findings, the study recommends that Tanzania Government should analyze and advance its e-tendering activities in order to ensure that it not only stays positive and significant, but also progress it. It is suggested that the administration is required to ensure that all modules from purchasing requisition to good receipt note should be controlled through e-procurement. This will eradicate waste in procurement process such as delay, postal; administration cost, auditing will be easy and well maintained, as well as corruption will be reduced. Moreover, as einforming positively and significantly influence supply chain performance, it is necessary for organizations to collect information for supplier qualification which includes: experience, previous clientele as well as disseminating that information to the appropriate suppliers.
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    Effectiveness of procurement procedures on minimization of audit queries in public sector: A case of Tanzania Electric Supply Company Limited
    (Mzumbe University, 2019) Mayala, Mapesa Idaso
    The Tanzanian Government has realized that a strong procurement management in the public sector is a tool for achieving political, economic and social goals. In this era of diminishing resources and increased demand for accountability and transparency, the stakeholders of the public sector are demanding more effective and efficient use of public resources (Muyera, 2014). The Government has undertaken a number of changes in its procurement system including the enactment of PPA of 2001, PPA of 2004, PPA of 2011 and its Regulations and the currently established amendment PPA of 2016 which all of them require effective use of the public resources in the procurement procedures, hence reduce audit queries. Despite the efforts that have been made by the Government, still audit results of the procurement function in many procuring entities indicate continuing non-compliance with procurement procedures which result into many audit queries (PPRA, 2016/2017). The audit revealed that procurement procedures were not adhered to as the tenders and variations were not approved by the responsible organs in the procuring entities as it was required by the Acts and its Regulations. All this indicated that there is low compliance to the requirements of the Acts and its Regulations and therefore results to unending audit queries (CAG, 2016/2017). This study therefore intended to assess how effective are the procurement procedures on minimization of Audit Queries in Public Sector particularly in Tanzania. The research was done as a case study, data being collected from the Tanzania Electric Supply Company Limited (TANESCO).The study focused specifically on assessing the implementation of the procurement process according to Public procurement Act of 2011, assessing adherence of the independent functions to the Annual Procurement Plan (APP), and finally assessing the effects of not complying with the procurement procedures. The findings indicate that the implementation of procurement processes and compliance with the procurement procedures are effective, however the adherence of Annual Procurement Plan is not much effective because in most cases there is delay in submission of requirements from user departments as per sec 39 of PPA 2011. xiii It is recommended that, Public Organizations should comply with the procurement procedures and should adhere to their Annual Procurement Plans so that they can eliminate elements of Audit Queries and improve the quality and performance of procurements for better economic development of the entities themselves and for the economic growth of the country at large.
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    Factors influencing management of procurement records in Tanzania: A survey of selected procuring entities
    (Mzumbe University, 2019) Mohamed, Bakari Maligwa
    This study is about factors influencing management of procurement records in the Tanzania procuring entities. The study assessed the factors influencing management of procurement records. Specifically, the study examined capacity of personnel involved in managing procurement records, determined storage space, equipment and facilities in managing procurement records, and examined security and safety measures in managing procurement records in Tanzania procuring entities. The study used mixed research design. In the first place, exploratory case study was conducted in Dar es Salaam whereby fifteen procuring entities were studied. In the survey study, data were collected through a questionnaire survey involving 108 procuring entities. Questionnaire response rate was 75 per cent. Being motivated by institutional theory, resource based theory and theory of constraints; qualitative data were analysed thematically by using themes and narratives. Quantitative data were analysed through a logistic regression model in which marginal effects were determined to enable assessment of the influencing factors. The findings indicate that management of procurement records in Tanzania is influenced by the capacity of personnel, storage space, equipment and facilities, and security and safety measures. The findings make the following key contributions to knowledge. First, the findings reveal that procurement records are managed by personnel who are incapable in terms of knowledge, skills, competences and professional ethics. When these institutional resource constraints are not addressed; recurrence of the weaknesses found in the Tanzania procurement recordkeeping systems may persist. Second, the findings unveil the inadequacy of storage space, equipment and facilities for procurement recordkeeping systems. That is, most of procuring entities in Tanzania are constrained by inadequate storage space, equipment and facilities that render procurement recordkeeping systems to poorly perform their obligations. Third, the study provides empirical findings that security and safety measures in managing procurement records is a critical factor in ensuring that procurement records are available, complete, and authentic as when required for procurement decision making, providing procurement business transactional evidences, and for audit purposes. Lastly, the findings have recorded and documented the applicability and limitations of previous studies to the management of procurement records in Tanzania procuring entities.
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    The effectiveness of procurement and contract management in local government authorities- lower levels: A survey study conducted at Babati and Simanjiro District Councils
    (Mzumbe University, 2016) Njelekela, Norbert Musa
    Procurement and contract management is a crucial aspect to government service delivery. Recently, this area has drawn a great attention from academicians and researchers. Despite the government effort to disburse a large amount of funds to the lower level government authorities, still there is substandard performance which has been reported by various stakeholders. The general objective of the study was assessing the effectiveness of procurement and contract management and implementation in the local government-lower level authorities. It sought to assess the role and capacity of actors in the lower levels, application of procurement laws, guidelines and regulations, independence of powers and political influence and the relevance of procurement methods which were used to answer the research questions. Cross-sectional survey research design was used to execute the study; targeted population was 186 respondents from wards, villages and committee members. Sample size of 127 respondents was drawn using slovin‟s formula and about 80 respondents were obtained for the study. Both questionnaires and interview guide were used as tools for data collection, Inferential and descriptive statistics methods including frequencies, percentages, levels of significance and correlations using SPSS as a tool for data analysis were used to give the findings. Representative reliability and construct validity were adopted for research quality assurance. The findings revealed that, there was high significance relationship between the variables (Sign-0.000) and variables relevance of procurement methods and independence of powers and political influence had positive contribution to the effectiveness of procurement and contract management in the lower level authorities (positive coefficients,0.353 and 0.229 with significance values of 0.001 and 0.018) the other two variables, role and capacity of actors and applicable procurement laws, guidelines and regulations had negative relationship(-0.106 and -2.40 with significance values of -.289 and 0.018).It was recommended that, the government should make effort to have a regulatory framework that will stipulate who (procurement personnel) and how procurement processes and contract management will be implemented.