Factors influencing management of procurement records in Tanzania: A survey of selected procuring entities

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dc.contributor.authorMohamed, Bakari Maligwa
dc.date.accessioned2024-12-02T06:02:07Z
dc.date.available2024-12-02T06:02:07Z
dc.date.issued2019
dc.descriptionA Thesis Submitted in Fulfilment of the Requirements for Award of the Degree of Doctor of Philosophy of Mzumbe University, 2019
dc.description.abstractThis study is about factors influencing management of procurement records in the Tanzania procuring entities. The study assessed the factors influencing management of procurement records. Specifically, the study examined capacity of personnel involved in managing procurement records, determined storage space, equipment and facilities in managing procurement records, and examined security and safety measures in managing procurement records in Tanzania procuring entities. The study used mixed research design. In the first place, exploratory case study was conducted in Dar es Salaam whereby fifteen procuring entities were studied. In the survey study, data were collected through a questionnaire survey involving 108 procuring entities. Questionnaire response rate was 75 per cent. Being motivated by institutional theory, resource based theory and theory of constraints; qualitative data were analysed thematically by using themes and narratives. Quantitative data were analysed through a logistic regression model in which marginal effects were determined to enable assessment of the influencing factors. The findings indicate that management of procurement records in Tanzania is influenced by the capacity of personnel, storage space, equipment and facilities, and security and safety measures. The findings make the following key contributions to knowledge. First, the findings reveal that procurement records are managed by personnel who are incapable in terms of knowledge, skills, competences and professional ethics. When these institutional resource constraints are not addressed; recurrence of the weaknesses found in the Tanzania procurement recordkeeping systems may persist. Second, the findings unveil the inadequacy of storage space, equipment and facilities for procurement recordkeeping systems. That is, most of procuring entities in Tanzania are constrained by inadequate storage space, equipment and facilities that render procurement recordkeeping systems to poorly perform their obligations. Third, the study provides empirical findings that security and safety measures in managing procurement records is a critical factor in ensuring that procurement records are available, complete, and authentic as when required for procurement decision making, providing procurement business transactional evidences, and for audit purposes. Lastly, the findings have recorded and documented the applicability and limitations of previous studies to the management of procurement records in Tanzania procuring entities.
dc.description.sponsorshipPrivate
dc.identifier.citationAPA
dc.identifier.urihttps://scholar.mzumbe.ac.tz/handle/123456789/1786
dc.language.isoen
dc.publisherMzumbe University
dc.subjectManagement of Procurement Records
dc.subjectAnnual Procurement Plan
dc.subjectRecords and Archives Management Act
dc.subjectPublic Procurement Act
dc.subjectCountry Procurement Assessment Report
dc.subjectContinuous Professional Development
dc.subjectProcurement and Supplies Professional
dc.subjectProcurement Management Unit
dc.subjectInformation and Communication Technology
dc.subjectInternational Records Management Trust
dc.subjectInternational Organization of Standardization
dc.subjectLocal Government Authority
dc.subjectChartered Institute of Purchasing and Supply (UK)
dc.subjectNew Institutional Economics
dc.subjectNational Social Security Fund
dc.subjectProcurement Management Units
dc.subjectPublic Service Management
dc.subjectPublic Procurement and Disposal Authority
dc.subjectPublic Procurement Regulatory Authority
dc.subjectPublic Service Pension Fund
dc.subjectProcurement and Supply Professionals and Technicians Board
dc.subjectRecords and Archives Management
dc.subjectRecords and Archives Management System
dc.subjectResource Based Theory
dc.subjectTheory of Constraints
dc.subjectQuality Management
dc.subjectTanzania Revenue Authority
dc.subjectUnited Republic of Tanzania
dc.subjectRecords in the Procurement Cycle
dc.subjectRecords Life-Cycle
dc.subjectRecords Continuum
dc.subjectInstitutional Theory
dc.subjectProcurement Recordkeeping
dc.titleFactors influencing management of procurement records in Tanzania: A survey of selected procuring entities
dc.typeThesis
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