Procurement and Logistics Management

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Factors influencing management of procurement records in Tanzania: A survey of selected procuring entities
(Mzumbe University) Mohamed, B.M
Assessment of the determinants towards inventory control performance in public hospitals in Tanzania: A case of selected public hospitals in Dar es Salaam region
(Mzumbe University, 0201) Shadrack, Judith
This dissertation was about to analyze the determinants towards inventory control performance in public hospitals in Tanzania. The specific objectives were to examine medical stock storage systems for hospitals and their influence on inventory control performance, to assess the effect of staff competence on inventory control performance, and to establish the suppliers’ influence on performance of inventory control. The study was conducted in selected public hospitals located in Dar es Salaam region. From the population of 198 a sample of 99 respondents was obtained. The methods of data collection were questionnaire and interviews the selection techniques of the respondents were purposive sampling and simple random sampling. This study involved mixed strategies which were qualitative and quantitative analysis .From the study, it was observed that the engagement of medical stock storage system which influence inventory control performance were storage location, size of warehouse, warehouse layout. Due to analysis, the researcher found that medical storage systems have significantly influence on inventory control performance. However, the analysis showed that training for incoming employees and development for existing employees are important to any organization. The suppliers which brought about influence on inventory control were capability, and delivery influence. The analysis showed suppliers have insignificantly influence on inventory control performance. The recommendations are management should make sure that they have competent staff and develop them who are in-house so as to help in the running of the system. The public hospital and other organization should take an action to improve communication and information system to assist in monitoring of inventory especially between vendors and public hospitals. Also, Organizations should allow their employees to attend training provided by PSPTB so as to improves their staff professionalism and hence obtain value for money
Analysis of local dairy value chain for smallholder pastoralists in Simanjiro district, Tanzania
(Mzumbe University, 0201) Sumuni, Catholic
The study aimed at analysis of local dairy value chain for smallholder pastoralists. The first objective was to identify the structure of local diary value chain and key actors’ roles. This study found that, the local dairy value chain in Simanjiro consist five (5) distinct stages, namely; input supply, milk production, trading, processing and consumption. The main actors in the dairy value chain were input suppliers, milk producers, milk traders, milk processors and milk consumers. The second objective was to explore chain strategies developed by chain actors in market milking. Results showed that; actors’ chain-strategies developed were; contractual agreement between pastoralists and milk buyers, actors often attending trainings on milk marketing, and pastoralists’ collective actions whereby benefits are accrued by being member of milk marketing groups. Third objective was to identify business challenges facing local dairy value chain actors in the study area. Findings revealed that, challenges identified to exist were; Seasonal fluctuations in milk availability, Livestock diseases, lack/few market channels for milk and milk products, poor cold chain infrastructures, facility breakdowns, quality aspects and low capacity of existing processing units. The conclusions attained through findings discussion recommended the following; Sensitize value chain concept as an economic tool to develop milk and milk products value chain, Improving efforts of milk producers on milk production and livestock management, and improvement of existing small scale milk processing units.
Assessment of the effectiveness of services outsourcing in public health institutions: A case of Mbeya Referral Hospital (MRH)
(Mzumbe University, 2013) Mwashiuya, Stephano
Before the Ministry of Health and Social Welfare (MoHSW) started outsourcing non consultancy services, security service and cleanliness service at Mbeya referral Hospital are totally seems to be below standard to MoHSW and due to that the MoHSW started outsourcing those services researcher. This study aimed at assessing the effectiveness of services outsourcing in public health institutions. The case of Mbeya Referral hospital, the services outsourced at MRH are two which are cleaning and security services, the study based on non consultancy services. The study was carried out by using a case study design, mixed study, cross-sectional and retrospective cohort. The researcher employed the following instruments in collecting data which are interviews, Questionnaires, Observations and documentary sources. The study revealed that outsourcing at MRH is effective through adherence of contract terms and conditions were supported by 83.3% of respondents, cost effectiveness of supplier through cost sharing were supported by 97% of respondents, consistency in quality in delivering of service were supported by 70% of respondents and good performance of service providers were supported by 70% of respondents. Though outsourcing at MRH are effective but there some problems like Low knowledge and skills to services providers which forced the MRH to employ health attendants to performs cleanness also modern equipment are not user friendly by service providers were supported by 55% of respondents and the organization faced with theft incidence were supported by 93% of respondents. These findings are both consistent and inconsistent with the previous research findings. The researcher recommends that for the effectiveness of services outsourcing at MRH, the service provider for cleaning service should be the one who have competent workers who can clean both infectious (IPC) and non-infectious products in hospital while for security service there should be competent workers who are well equipped with technological advancement in securing the hospital. The results obtained from the research that was conducted in Mbeya referral hospital cannot be generalized to all services outsourcing as the services providers at MRH may be different to that of Muhimbili National Hospital.
The consequences of poor specification and standardization in public organizations: A case study of Kibaha education centre
(2013) Josephat, Jones
The study report on consequences of poor specification and standardization was carried at Kibaha Education centre. The purpose of the study was to assess the outcomes of poor specification and standardization of goods and services at KEC. Specification is the first and important point in procurement circle thus right specification can lead the user to acquire right requirements hence gain value for money. Right specification also leads to standardization. Thus report argues that apart from the lack of specification manual also the user department doesn’t know how to specify their need this is due to lack of standardization of some of their needs. The main objective of the report intended to determine the significance of specification and standardization in the performance of procurement activities at Kibaha Education Centre. However, it has been found that there was poor communication, poor time management, lack of specification and standardization manual, lack of knowledge, poor planning, unavailability funds and lack of qualified personnel. These are some major causes to inefficiency in specification and standardization at Kibaha Education Centre. The study examined how a well-determined specification of requirement can add economic value to the performance in public organization. In order to achieve this there must be policy that can be applied in improving and supporting specification and standardization of requirements. The report at the end draws a conclusion and recommendations that, KEC needs to institute specification and standardization measures to enhance procurement activities, to prepare and apply specification and standardization manual and to make a sound communication between user departments and PMU. However Kibaha Education Centre as to recruit personnel with appropriate academic and professional qualification personnel and need to establish good system of training of existing staff.
Assessment of transparency in tendering process in public organizations
(Mzumbe University, 2013) Mwinamila, Fredrick Charles
The objective of the research was to assess the transparency in tendering process in public organization. Thus the study identifies a problem that leads to poor performance in implementation of public procurement procedures, and also provides views on how procurement process should be carried out. Four organizations being a case that to achieve the objective of the study, interview, questionnaires, documentary sources and observation were used to obtain important information’s for research study. The targeted populations was mainly four public organizations that is MOI, MZUMBE, TANESCO and TASAF employees from both the headquarters where by qualitative and quantitative data analysis techniques were used. The methodology above explains how the work was carried out as well as different techniques that were used on this research study. The data obtained were complied, tabulated, graded in percentages and analyzed in relations to research questions. The research findings were used in drawing conclusion on the problem. The research budget on time and money to be spent were considered and this enabled the researcher to fulfill his plan as well as the institutes plan on this study. However it has been revealed that, institutions whose research projects are not supported at 100% by the government, their project investigator/Research scientists involved in such projects tend to favor their professionals. In this study the researcher has found the following as major reasons for deviations of the public procurement Act policies and procedures. Lack of knowledge in public procurement Act Procedures. In adequacy of funds in the organizations and dependency of donor funds. Lack of capacity in procurement section, Improper positioning of procurement section. Poor implementations of well documented procurement procedures which lead to poor performance in public procurements. The public organizations argued to educate its employees in the application of the PPA procedures through workshops governed by PPRA and other stakeholders. Others are like failure to follow Public procurement Act of 2004 page 21 and its regulations of 2005 due to corrupt organizations bureaucracy
Analysis of supply chain of sunflower in Singida Municipality, Tanzania
(Mzumbe University, 2013) Mwita, Tubeti
This study was conducted to examine supply chain of sunflower in Singida Municipality in Tanzania. Data were collected from primary and secondary sources. Thirty (30) farmers, 15 traders (5 assemblers, 5 wholesalers and 5 retailers) were interviewed using a structured questionnaire. Data were analysed using descriptive statistics. The study revealed that sunflower was marketed through five different channels. These are (1) Farmers-to-assemblers (2) Farmers-to-wholesalers (3) Farmers-to-retailers (4) Farmers-to-processors (5) Farmers-to-consumers. Assemblers were found to have relatively more market power than other chain actors. This was revealed by the high profit margin as compared to other chain actors. Majority of chain actors (38%) had the problem of accessing credit due to lack of collateral and high interest rate. In order to realise the full potential of agricultural trade as a tool in the fight against poverty, the suggested policy interventions are to prioritise and increase funding for physical infrastructure both from national; promote large-scale capacity building in business skills and market orientation; improve equitable access to credit and improve dissemination of market
Effectiveness of procurement contracts management in achieving value for money in procurement of works: A case of Moshi University College of Cooperative and Business Studies (MUCCoBS)
(Mzumbe University, 2013) Mchopa, Alban
Contract management is an important activity in public procurement especially on the deployment of the procurement system to achieve value for money. On the contrary, reports from researchers, the CAG and PPRA have shown that public funds have been wasted and misused because of poor contract implementation and management. Generally, the study aimed at assessing the effectiveness of procurement contracts management towards achieving value for money in procurement of works. Specifically, the study intended to describe the nature of procurement contracts for works, evaluate the adequacy of formulated procurement contracts for works towards guaranteeing achievement of value for money, determine the effectiveness of procurement contracts for works implementation as per terms and conditions and determine the contribution of effective contract management on the achievement of value for money. Through taking the case of MUCCoBS, case study research design was used to undertake the study whereby purposive and random sampling techniques were used to pick a sample of 60 respondents while questionnaires, interviews, observations and documentary review were used to collect data. Data were analysed through applying qualitative techniques that involved the use of "interpretive" and "reflexive" approaches while quantitative techniques involved utilization of SPSS as a tool for data analysis. Findings showed that contracts contained all the necessary required terms and conditions to guarantee value for money and it was established that contracts were effectively executed and managed adequately when compared to the terms. Also, it was determined that management of time, quality, costs and risk control results in effective contract management which contributes highly to the achievement of value for money. However, in some contracts there were signs of ineffectiveness in terms of variations and lots of extensions of time which jeopardized the achievement of value for money. Thus, it was recommended that the college should enhance supervision, prepare quality plans, hire construction experts and perform defects inspection for completed works.
Analysis of the applicability of consultancy services in works projects on Local Government Authority in Tanzania : A case of Kahama District Council
(Mzumbe University, 2013) Karumbete, Mvano Amani
Local Government Authority was established purposely for the aim of pushes social services nearest to the community. Community depend much on procurement in order to achieve their impression of success through public procurement act No 21 of 2004.Procurement of works are there to facilitate the community of all projects natured from construction such as school buildings, hospital buildings, class rooms, boreholes, shallow wells, roads maintenance, and staff quarters. Meanwhile; despite of the good procurement follows but community are still lamenting on the projects constructed by LGA that are of poor quality, sub – standard output and they do not work on time. Works projects in LGA are affected much by many unnecessary variations, untimely delivery of the works projects and highly rate of unfinished works projects especially at the remote area. The study analysed that these come due to poor feasibility study of the projects as well as poor close supervision of the projects during implementation stages. According to the study, feasibility study and supervision of the projects most are done by in – house staff whom affected by many assignment given, expertise and inefficient number staff, therefore the number of projects constructed are over capacitated to the power of in – house staff to handle. The study analysed that few works projects that are constructed by LGA follow received of loan or grant from a donor such as World Bank are those constructed under consultancy services. Consultant play part on feasibility study and supervision of the works projects and finally the result to the community is of highly success and this is due to ability of consultant to have few assignments, potential expert to the related field as well as sufficient number of staff. Therefore the study concluded that it is a time for LGA to apply consultancy services on all kinds of works projects in order to reduce number of unnecessary variations, support timely delivery of the works and reduce the rate of unfinished works projects thus achieve the community interest timely due to value for money obtained from the constructed projects when they under consultant.
Adoption of e-procurement and value addition to Tanzanian public institutions: A case of Tanzania public institutions
(Mzumbe University, 2013) Suleiman, Mohammed A.
E-procurement adoptions make purchasing activities more effective in terms of both time and cost. In Tanzania the adoption of e-procurement is at infant stage. The focus of this thesis is on adoption of e-procurement and value that can be achieved in Tanzania public institutions. In recent years, Tanzania has made a significant progress in ICT. Specific examples are on the adoption of mobile technologies, implementation of the national ICT broadband backbone (NICTBB). The ICT infrastructures which enable the government of Tanzania to embark on e-procurement adoption include: national fibre optic cable network, internet service providers (ISP) and internet cafes and increasing the number of mobiles network across the country. The research model was focused on TOE frameworks which elaborate in details the e-procurement adoption in three perspectives: 1. Organization factors: organization size, top management attitudes characteristics, relative advantage characteristics and user involvement characteristics 2. Technological factors: compatibility characteristics, complexity characteristics, technological infrastructures characteristics, and perceived benefits characteristics 3. Environmental factors: normative pressure, coercive pressure, and mimetic pressure The research methodology used in the study include the data collection techniques which focus on questionnaire as primary data collection, and secondary data collection involve books, journal and internet search engine like Google scholar. Non probability sampling was used in this study.
Challenges in clearing and forwarding activities perspective from Dar Ees Salaam port authority
(Mzumbe University, 2013) Matiya, Florentina J-Msc.PSCM-SOB-2013
The study assessed challenges facing clearing and forwarding agents in the process of clearing consignments at the Dar es Salaam Port Authority. Specific objectives included assessment of the effectiveness of legal/regulatory framework (policy, procedures/guideline) on the system of clearing consignment at the port of Dar es Salaam, to examine the process/ practices of clearing Consignments at the port of Dar es Salaam and to identify challenges in clearing and forwarding process at the Port of Dar es salaam. The research design used was descriptive survey whereby a number of authorities and clearing and forwarding agency were selected. Data collection methods included interviews, questionnaires, observation and documentary review. Data were analyzed through Statistical Package of Social Science (SPSS) and Microsoft Excel. Findings of the study indicate that. The findings of the study revealed that clearing and forwarding involves cumbersome procedure that associated with bureaucracy, corruption, also, it was revealed that some procures are manually operated while few are computerized. Results indicates that the time taken for processing clearance of imported goods from arrival to the removal was 8 days at Dar es Salaam port, while time taken for processing clearance of exported goods from lodgments to departure is 5 days at the port. Due to such delays the government loose revenues and customers were not happy with the status of the service delivered. The study concluded that a well planned improvement yield positive results normally shared equally between the private and public sector and have a long term impact to the entire economy of the country. It is also a process that requires step by step and strong determination to push for complete change as in most cases change is resisted. Otherwise, based on the available findings, it was recommended that modernization of customs administration is required to reduce the cost of doing business and trade. Importers should submit required documents to the respective agencies on time such as TRA, EWURA, and TBS to mention just few enable those agencies to process them on time. Importers should also pay customs and port charges on time to avoid demurrages.
Factors influencing suppliers selection in procurement of goods in public organizations in Tanzania : A case of Kinondoni Municipality
(Mzumbe University, 2014) Gatahwa, Nestory Celestine
The objective of this study was to determine factors influencing supplier selection in the procurement of goods in public organizations in Tanzania a case of Kinondoni Municipal. The study used both qualitative and quantitative approaches in collecting data from the study sample. The sample size comprised of 33 respondents. Data were collected using interview, questionnaire and review of documental sources. Data collected were analyzed using descriptive statistics such as percentages, frequencies and tables. The study revealed that Kinondoni Municipal used Request for Quotation as the main method of procurement of goods. Almost 70% of the respondents indicated that Request for Quotation is the common method used at Kinondoni Municipal in the procurement of the different types of goods. Concerning supplier evaluation and selection, the study revealed that 63.4% of the respondents indicated that supplier evaluation and selection base on lowest evaluated price. In relation to the factors that influence the selection of supplier in Kinondoni Municipal, the findings show that price is the main factor in supplier selection in Kinondoni Municipal. The main conclusion drawn from this study is that determinants of supplier selection in Kinondoni Municipal base on lowest evaluated price. In order to realize value for money in supplier evaluation and selection, it is recommended that Kinondoni Municipal should select the procurement method that encourage sufficient competition, tender evaluation process should be handled by professionals, evaluation report review to ensure fairness and adherence to PPA, supply selection should be an open and transparent process and lastly selection should involve all key departments in Kinondoni Municipal.
Impact of networking through the use of ICT on the performance of small and medium enterprises in Tanzania: A survey of smes in Arusha city
(Mzumbe university, 2014) Glory Jared Mtei
SMEs are unable to achieve their goals by themselves, they need support and resources from external factors such as other firms, supporting institutions and relatives and friends. thus, studies have argued that the success of small firms depend on the supporting networks (Donckels and Lambrecht, 1995) Realizing this, the researcher decided to assess the impact of networking on the performance of SMEs in Tanzania as the case of Arusha city. Specifically, the study assessed the contribution of networking on productivity of SMEs, the role of networking on market accessibility of SMEs, and determined the contribution of networking on profitability of SMEs. The study used survey research design and it involved 40 SMEs from Arusha city. The structured questionnaires were distributed by the researcher to these 40 respondents (SMEs) for data collection. Convenience sampling technique was used to select 40 SMEs involved in this study. Data collected from survey questionnaire were analysed by using the statistical Package for Social Science (SPSS). From the study, it was found that networking through ICT was used by SMEs in their daily activities and was helpful in productivity, market accessibility and profitability of their businesses which included increase of their business’ functionality, increase in profit margin and enabled them to advertise their products and services. The study concluded that, networking through the usage of ICT usage is vital in SMEs and therefore, there is a need for SMEs support in knowledge management to achieve their business goals. The study hence recommended for ICT trainings and a well articulated policy which will focus on ICT usage in SMEs specifically on the costs reduction of ICT related equipment’s.
Factors influencing performance of distribution system in beverage companies : A case of selected beverage companies in Dar es Salaam region
(Mzumbe University, 2014) Kakama, Peter S.
The key objective of this study was to assess the factors influencing performance of distribution system in beverage companies by focusing on the selected beverage companies as a case study. Particularly, the study aimed to determine the influence of the information and communication technology, staffs competence and management support on the performance of distribution system in beverage companies. The study was conducted in Dar es Salaam at several beverage companies and used case study research design. And used both primary and secondary data collection methods. Primary data were collected with the use of questionnaires and interview guides while secondary data collection involved the use of documentary reviews. Also the study used snowball and simple randomly as techniques for sampling with the 100 respondents as a sample size. A correlation and regression analysis were engaged to elucidate the amount of relationship between the variables both dependent and independents and analyze the data. Additional, tables, charts and graphs were used to present the study results. The study findings indicate that; information and communication technology and management support had a positive significant impact on the performance of the distribution system in beverage companies. Unfortunately staffs competence had less influence on the performance of the distribution system in beverage companies. The finding of the study implies that information and communication technology and management support must be given due consideration if the companies want to improve and successes in their distribution system performance. Based on the study results obtained, the researcher recommends that there is need for providing intensive and frequent trainings to the staffs in form of seminars and workshop so as to increase and improve their competence also to increase the uses of ICT tools like EPOS and other digital platform so as create awareness to their customers hence build good distribution system in their companies and also management within the companies must allow self creativity and innovations of their staffs and providing loans so as to motivate staffs to do better in distribution matters.
Private sector water services delivery in Dar es Salaam, Tanzania
(Mzumbe University, 2014) Chediel, Zawadi
This study intended to assess the private sector water services delivery in Dar es Salaam Tanzania. The study focus on exploring the factors influence the delivery of water services to Dar es Salaam resident by private sector in Tanzania. The study specific objectives includes; identification of factors affect water quality delivery to DSM consumers by private sectors in Tanzania, examine the effect of price by Private sectors in delivering water to consumers in Dar es Salaam Tanzania, to investigate the effect of infrastructure in water supply to Dar es Salaam water consumer in Tanzania and to investigate the effect of urban planning to the delivery of water service by private sector to Dar es Salaam residents in Tanzania. A study used a case study as the research design to describe the private sector water services delivery in Dar es Salaam Tanzania. Data were collected through uses of questionnaires, interviews and documentary reviews. Questionnaires were both closed open-ended questions. Interviews were conducted on the basis of predetermined interview guide. Thus both qualitative and quantitative methods were collectively employed in the process of collecting data and information required in this study. The study concluded that, quality of water is still a challenge to both DAWASCO and private sector, this is due to the fact that the chain from service provide to the final consumer is long. Also the the water facilities and infrastructure are poor. This affecting the quality of water. The price charged by water vendor is high and normally determine by water demand, vendor are not compete on price lather than collaborate. Also the poor urban planning in the city create a challenge in supply and improvement of water infrastructure. Based on the study findings the study recommending that, the involvement of private sector in water service delivery at large will solve the current problem of water service in Dar es Salaam. The study further suggest the use of PPPs forms in dealing with water problem.
Achievement of value for money in local government authorities: A case of Kahama town council
(Mzumbe University, 2014) Kime, Semen Kukula
Procurement is an important sector in the Tanzania economy at large. Technically, 70% of Government budget expenditure is on procurement of goods, works and services (PPRA, 2011).Value for Money concept is one among the main pillar of public procurement that ensures value is achieved during procurement transactions utilizing public funds. The main objective was to study the effectiveness of procurement procedures towards ensuring the achievement of value for money in public procurement. In order to accomplish this objective, a set of specific research objective were formulated that included finding out the factors contributing to the achievement of value for money, determining problems hindering the achievement of value for money and identifying challenges encountered during procurement proceedings that may affect achievement of value for money. Procurement aims to ensure that the right good works or services are delivered to the right place, in the right quantity with the right quality at the right cost [price] in the right time. In fact procurement using the framework contract has been established to ensure that the 5R’s of procurement are obtained. The sample of the study consisted of 30 respondents drawn from a population that was made with members from PMU,Tender Board members,Other heads of departments and members user departments. The researcher used questionnaire, interview and observation to collect the data. The researcher used Microsoft excel to make the necessary calculations of the data which helped him to derive the frequencies and percentages which were the presented in diagram.These findings were discussed to arrive at conclusions which included that the Kahama District Council got the Specialised Items in the right quality and at the right time but at a price higher than what was has had been agreed in the initial contract.
The assessment of the impact of institutional factors on public procurement performance in Tanzania: A Case of selected LGAs in Morogoro region
(Mzumbe University, 2016) Mapunda, Damas
This research was carried out at Four (4) LGAs in Morogoro Region, aiming to assess the Impact of Institutional factors on Public Procurement Performance in Tanzania: A Case of Morogoro Municipal Council, Mvomero District Council, Kilosa District Council and Morogoro District Council. Specifically; the study aimed to assess: the ways that organizational culture affected public procurement performance in selected LGA’s in Morogoro region, the impact of professionalism on Organization Procurement performance in selected LGA’s in Morogoro region, the ways that regulatory systems affect Organization procurement performance in Morogoro PEs and the ways that the inter and intra departmental relationship impacts procurement performance in selected LGA’s in Morogoro region On top of the specific objectives; the researcher had established four main research questions which acted as the guiding for data collection. The researcher used adopted a cross sectional survey study approach, whereby four LGAs were surveyed and from these selected areas data through interview, documentary review and questionnaires techniques were gathered. The total of 36 sampled respondents by using both purposive and simple random sampling means from a population of 68 were used to obtain informations. Then, the data were both qualitatively and quantitatively analyzed. The findings revealed that: Organizational Culture affected the procurement performance in the organization. The level of Integrity, confidentiality, ethics, conflict of interest, competencies in the area of procurement and level of procurement knowledge have greater impact on organizational procurement performance, adherence to PPA 2011 and its regulations by LGs have been realized by almost 50% and there is positive strong relationship between top management involvement, information sharing, cooperation, team working and organizational procurement performance is insignificant for almost all districts. vii Finally, the research concluded and recommended that the best initiatives that would be applied for the purposes of improving procurement performance in public sector Morogoro Region LGs in particular, are frequent seminars and workshops, employing qualified personnel; the measures which learnt and confirmed by 36(100%).
Assessing the compliance on public procurement act no.7 of 2011 and it’s regulations on road construction projects in Tanzania Local Government Authorities (TLGAs): A case of selected LGAS in Dodoma region
(Mzumbe University, 2016) Matembo, Fridolin
The aim of this study was to assess the compliance on PPA of 2011 and its regulations on Road Construction Projects in Tanzania Local Government Authorities (TLGAs): The case of selected LGAs in Dodoma Region. Specifically, the study focused on; examining the compliance on signing contract documents after funds commitment and approval by Tender board, determining the compliance on achievement of value for money and identifying the major challenges facing LGAs on compliance with PPA of 2011 on road construction projects at Kongwa DC, Chamwino DC and Dodoma MC. The study adopted cross sectional survey design, whereby the data from three LGAs in Dodoma region were collected through Interview, Questionnaires and documentary review. The respondents were purposively and randomly selected, finally data were analysed through both qualitative and quantitative approach. The findings revealed that: The Dodoma LGAs have achieved to a great extent by ensuring that all contracts related to road construction were signed after funds commitment and approval by Tender board, the relationship between compliance on time, cost and quality of road works has rated as insignificant for almost to all Districts; this meant that, most of the implemented contracts were of late completion, above estimated budget and below stipulated standards. Unfamiliarity with laws and regulations, lack and poor use of technical expertise for preparation of procurement proceedings especially in designing stage, unstable flow of funds and lack of enough competent and committed contractors and suppliers for road construction materials were revealed as major challenges that faced the PPA No. 7 of 2011 and its regulations on implementation of roads construction projects in Dodoma LGAs. Finally, the researcher concluded and recommended that the best initiatives for improving compliance to PPA and its regulations towards procurement performance on road construction projects are; frequent seminars and workshops, promoting own source collections so as to cover funds gap, emphasizing the collective responsibility within and outside the organization during preparation of BOQ and specifications.
Assessment of procurement processes in lower Local Government Authority (LLGA’s evidences from Kilimanjaro and Manyara (LLGAs)
(Mzumbe University, 2016) Bayo, Rose R.
This study aimed at assessing procurement processes in lower local Government authority in Hanang District Council and Moshi Municipal council. From Hanang, It involved Balangadalalu, Gehandu, Nangwa, Dumbeta, Endasak, Endagaw, Galangal, Bassotu, Simbay and Hidet villages. Also Fonga, Matindigani, Majengo-mapya, Bomambuzi, Kanisani, Kilimani, Pasua-Sokoni, Reline, Kaloleni and Msasani mitaa of Moshi Municipal council were involved. The objectives of this study were; to identify organs responsible for the procurement processes in lower local government authorities, to examine procedures followed during procurement processes in lower local government authorities, to identify factors affecting procurement processes in lower local government authorities and to examine effort done to rectify the procurement processes in lower local government authorities The study used descriptive survey research that allowed the use of both qualitative and quantitative approaches. Data for this study were obtain from both primary and secondary sources whereby interview and questionnaires were used as data collection methods (through the use of Interview and Questionnaires guide) for primary data and documentary review for secondary data. The study comprised of 79 sample size obtain from the population size of 376 through the use of Yamane, (1967) formular. The obtained data were analyzed using Statistical Package for Social Science (SPSS) through the use of descriptive statistics method. The analysis indicated that village committee is the organ responsible for procurement in lower local government authorities. Furthermore the study found that the village committee do not follow the stated procedures for procurement of goods and services, and that there are different factors affecting procurement processes such as lack of procurement knowledge to actors, lack of technical support, political interferences from the leaders, delay of fund, long procurement procedures and corruptions.it is recommended that it is necessary to for the government to provide capacity building and technical support at the lower local government authority to improve procurement skills.
The effectiveness of procurement and contract management in local government authorities- lower levels: A survey study conducted at Babati and Simanjiro District Councils
(Mzumbe University, 2016) Njelekela, Norbert Musa
Procurement and contract management is a crucial aspect to government service delivery. Recently, this area has drawn a great attention from academicians and researchers. Despite the government effort to disburse a large amount of funds to the lower level government authorities, still there is substandard performance which has been reported by various stakeholders. The general objective of the study was assessing the effectiveness of procurement and contract management and implementation in the local government-lower level authorities. It sought to assess the role and capacity of actors in the lower levels, application of procurement laws, guidelines and regulations, independence of powers and political influence and the relevance of procurement methods which were used to answer the research questions. Cross-sectional survey research design was used to execute the study; targeted population was 186 respondents from wards, villages and committee members. Sample size of 127 respondents was drawn using slovin‟s formula and about 80 respondents were obtained for the study. Both questionnaires and interview guide were used as tools for data collection, Inferential and descriptive statistics methods including frequencies, percentages, levels of significance and correlations using SPSS as a tool for data analysis were used to give the findings. Representative reliability and construct validity were adopted for research quality assurance. The findings revealed that, there was high significance relationship between the variables (Sign-0.000) and variables relevance of procurement methods and independence of powers and political influence had positive contribution to the effectiveness of procurement and contract management in the lower level authorities (positive coefficients,0.353 and 0.229 with significance values of 0.001 and 0.018) the other two variables, role and capacity of actors and applicable procurement laws, guidelines and regulations had negative relationship(-0.106 and -2.40 with significance values of -.289 and 0.018).It was recommended that, the government should make effort to have a regulatory framework that will stipulate who (procurement personnel) and how procurement processes and contract management will be implemented.