Factors influencing procurement procedure inTanzania prisons service

Abstract

The main objective of the study was to find out factors that are influencing Procurement Procedures in Tanzania Prisons Service. the study were guided by four specific objective, To examine selection procedures used by TPS when selecting Suppliers, to examine how contracts are being given to suppliers by TPS, to determine the receiving procedures use by TPS when procuring goods and services and to analyse ethical conducts followed by the TPS in procuring goods and services. Literature suggests that procurement efficiency and procurement effectiveness of the purchasing function are measures of procurement performance. A case study was developed and administered to a TPS with a view to establish the factors that influence procurement procedures. Both methods, qualitative and quantitative analysis were used in data analysis. Research findings were obtained by using the following methods; Documentations, Interview, observation and questionnaires. The presentation of data has been illustrated in terms of tables, figures, charts, percentages and frequencies. The presentation of the Research findings was carried out according to each research question by pinpointing different issues which support or ignore each research question. The study constituted 50 respondents who responded on questionnaires and interview. The study further revealed that lack of transparency and accountability affects procurement process at TPS to a great extent. This has been much affected right from the process of effective tendering through advertising, sourcing reviews, prequalification, potential for cost savings and greater awareness of new development. Furthermore the findings also revealed that for TPS to provide excellent service to their suppliers in an effective and transparent manner is also still inadequate. Adequate controls should be put in place reducing opportunities for corruption. Performance incentives need to be offered to employees to reward good performance. This will help to increase accountability. The researcher really hopes that output of this study shall be of practical use to Tanzania prisons services.